Post dated to 24-3-1980 to be current.
Slipper Chapel - plans accepted; submitted to Norfolk CC for approval; £150,000 legacy towards project, Nation Wide Appeal for £150,000
The Railway - to acquire fro m NCC for a Pilgrim Way - Mr Kellett to negotiate; Fr Carefull says Anglican Shrine would join in this project.
Ecumenism - Both Shrines' staff work and pray together.
Staff - turnover continues - new staff joining - Sister Kathleen thanked.
Elm[ham] House Development - bar remodelling; £50,000 cost; £30,00 from Marist congregation in buying Falcon House, £20,000 being found by Walsingham Association
Prayer Life of the Shrine - programme for pilgrimages and daily prayer
Facilities for the Sick - Swap of Pilgrim Hall for Old School House by 1st June
Accommodation - working towards 120 - currently at 105. John Hawkes retires next year, may take over part of Dow House and pilgrims use rest.
Staff
118 Archive Record results for Staff
Shrine Development
The Appeal
The Slipper Chapel and Services Area
Maintenance
Other plans at the Slipper Chapel
The Sayers House and Caretakers
The Dedication of the New Chapel
The Season 1981
Future projects: Railway track; Accommodation for Sick Pilgrims
Village Properties
Liturgy n the New Chapel
Ecumenical Relationships
Other Foundations: Sue Ryder House; The Focolare House; The Walsingham Carmel; The Sons of Divine Providence
Constitution
Panel of Interviewers
Conclusions
Programme (includes buffet, meeting staff, meeting, concelebrated mass) and Agenda
Phillips, Murial MrsReservation of Blessed Sacrament in Slipper Chapel - decision required from Shrine Council
Sacrament of the Sick
Masses Timetable
New Organs - requests for use by eminent organist and to make a commercial recording
Sub-committee report - (formed by Bishop Clark to consider financial matters) - number of decisions and policies need to be made by Shrine Council & Executive Committee
Publicity - a number of decisions made by the director for which he apologies, not having realise that he should have consulted with Shrine Council
Papal mass - Listed the 20 seats decided by the Exec Committee; Fr Colven has his own invitation; insure the statue and gold crown for £10,000
Conclusion - despite the gloomy financial situation; the shrine was built through faith and hope; Walsingham embraces all walks of life, and increasingly, denominations
Bishop's opening remarks – Sister Eileen introduced; Completion of Chapel of Reconciliation; Appeals Committee raised £465,000 in two years
Matters arising – anything put up in the Shrine to be approved beforehand by the Shrine Council
Director's report – all properties except 2 sold off; repairs to Slipper Chapel roof (£25,000); Staffing explained; Bernard Warwick to start 1 December; Accounts by Coopers and Lybrand; tabernacle position; benches; 1982 events
Future projects – encourage more pilgrimages; railway track
Financial statement – broken even
Shrine Council Composition – staff representation; Shrine Manager as observer; Walsingham Assoc representation to remain at one.
Jubilee 1984 – joint celebration of first pilgrimage and Walsingham Association; proposals to be made
AoB – Fr Birch presented the design which was not what had been expected; VAT recovery; Major Fraser drawing up Appeal Accounts; Guild of Our Lady of Ransom to donate towards expenses for reroofing; Lynford Monstrance on loan to Walsingham
Introduction – Director to perform a more spiritual role / Manager to run the Shrine; multiple reports to consider: Stan Tucker on administration, Jim Bolton on properties, Don Healey on catering and retail
Properties – properties sold (£76,500); fund debt of £50,000
Shrine – arrangements for manager; repairs for roof of Slipper Chapel
Administration and Staffing – commercial activities run by Manager (Mr B Warwick); Director (of Spiritual Life) to deepen pastoral role, and related activities; Br J Hawkes to step down; Sister Eileen as Director's secretary; redundancies
Finances – Financial year to end on 30 November; Lloyds Bank account
Shrine and Spiritual activities – religious duty presence; exposition; Divine Office; Tabernacle; Young people
1982 Events – Papal visit impact (fewer pilgrims and Bishops visiting); Papal Bicycle bought; National Feast of Our Lady of Walsingham; National Pilgrimage (lead by Bishop Couve de Murville); Ukrainian Church split meant both Orthodox Bishops did not come; Statue of Our Lady at Wembley (lap of honour)
Future – programme of dates; Projects
Youth Hostel cottage not sold – damp, reduce price
Accounts – ready for study
Papal Bicycle – see director's report
Staff – grievance procedure – see attached; suggestion for improving female representation on Council
Benefactor's book – Siegfried Pietch has quoted for producing the Golden Book
Charlotte Boyd – placing tombstone from Kensal Rise near to Slipper Chapel
Repair work – Mr Wingate's fees to be checked by Mr Kellett
Remedial work – expenses being offset against fees where design at fault
Stations of the Cross – need cost estimates for two designs; in the meantime use those stored in cellar in St John the Baptist Cathedral in Norwich
Managers Report
Financial Statement1982-3
A code of practice for the Pilgrim Bureau staff subject to disciplinary action.
Warwick, Bernard CStatue from King's Lynn - £950 for replacement; 26 men agreed to carry it to Walsingham
Jubilee Celebration - reception for contractors and others on 12 September 1984
Extension to Elmham House - plans submitted; Mr Warwick to provide detailed financial statement; planning permission to convert old school to offices; accommodation for the Sick
Directors report - Curtis Chalice and the Gothic Monstrance repaired; press day a great success
Accounts 1982/3
Memorial service for Rev Bruno Scott James
Manager's report - bed nights up 1000 on 1983
Conditions of employment - approved
Ring of Bells - Br Peter Rollings' study received, but an installation not thought to be appropriate
Opening paragraph: Last report to Shrine Council before Fr Peter Allen SM takes over.
Preamble: The final report is intended to be as objective as possible "for the sake of 'building the Kingdom of God'"
Staffing: difficult times in reducing staffing levels for financial and managerial reasons. Manager employed to handle Bureau aspects. Guestmasters - included a Job description and recommendations about the role alongside the Manager's own
Faint and Trust: Bishop Clark wrote in 1981 "It is only because of mutual trust that we can collaborate." problems over trust has caused unhappiness, insecurity and concerns over the future. The Shrine Council has not maintained confidentiality as it aught.
Position and Authority of the Director: Urgent need for a clear job description and to have clear reporting/authority lines. Similarly for financial matters. Gives examples of where these have all failed.
Review of Management Situation: Financial, Staff administration, General Administration.
Walsingham Association: a growing organisation with certain influences and potential to become an independent commercial enterprise. The Shrine Council need to be aware and respond appropriately.
Golden Jubilee: expenses breakdown, Celebrations, Income.
Finances 1984/85
Walsingham Community
Ecumenism
Piety Shop: Concern over service and articles sold. Goodliffe Neale experiment operating for a year (a year to go) and the promise to "eliminate 'plastic rubbish' has not been fulfilled.
Conclusion: Much achieved; administrative side leaves much to be desired; staff relations to be addressed; summary of Fr Birch's time at Walsingham "I shall never forget this unique experience and opportunity to grow in all respects. Thank you for that."
Note A: Staffing; comparison of 1981 and 1984 ; suggested organisation/reporting hierarchy diagram
Note B: Staff who left
Note C: [description of a personality clash and resultant implications]
Note D: Proposed Job Description for the Director of the Shrine
Note E: Job Description of Manager of Pilgrim Bureau
Note F: Suggestion for Central Banking System for Shrine and Bureau - to separate Shrine and Bureau monies and financial management
Note G: [Job Description for] Guestmaster/mistress
Note H: Estimates of Expenditure and Income - Shrine 19845
Headline on page 1: "Complete Version to Bishop Clark, Fr A Barker SM, Mgr Canon McBride, Fr P Allen SM Only"
Birch, Clive Rev SM LGSM1984 season nearly finished - very busy, 12,893 guests
Kitchen issues, cook resigned
Guestmaster - new one sought for next season
Large overdraft
Tea Room - Mrs Ross to leave and remarry
Change of Directors
Review of Job Descriptions for Manager and Director needed
Chairman's report - new Committee structure, Working Group to become new Executive Committee; members of old committee to become Shrine Council members
Director's report - programme of religious activities approved; Bishop asks that Shrine music be developed
Manager's report - all seasonal staff have returned except one; overdraft is £62,000
Executive Committee: Mgr McBride, Fr Allen, Mr Kellett, Mr Ward, Fr Wilson.
Property - Extensions to Elmham House; Friday Cottage (purchase); Aelred House (sale)
Repository provision at Shrine
Amenities Area - repairs
First report in post. Overview of situation, long time to address damaged relationships, re-sizing of executive committee helped, so too did reorganisation (Mr Warwick & Br Hawkes his deputies). Impressed by the staff and their willingness and generosity and sensitivity towards the pilgrims.
Economic Matters
Building Programme
Pilgrimages (Statistics at appendix II)
Repository provision
Walsingham Association - 7000 members and expanding - new constitution being drafted
Ecumenical Relations - Fr Colven, joint ventures successful
Conclusion - as Shrine develops so to does the village. Local people and businesses keen to work with us to develop a 10 to 15 year plan
Policy on commemorative plaques, etc.
Estimates for Income and Expenditure 1985/86
Building maintenance
Residential statistics 1985
List of staff at Walsingham Shrine
Allen, Peter Rev SM BA MThMain report (3 pages)
Pilgrim season
Marian Year
National Pilgrimage
Guild of Ransom
Renovations
Walsingham Association
Finance
Walsingham Trust
Pilgrim Numbers
Information to Pilgrims
Conclusion
Appendix 1 - Income and Expenditure estimates 1987/88 (2 pages)
Appendix 2 - Pilgrimage Report - Season 1987 (2 pages) (J E Hawkes)
Banking - two signatures required for sums over £3000
Director's report - received; Dowry of Mary Pilgrimage a success;
Buildings - font installed with Papal bricks in the plinth
Budget 1990 - approved. Account permanently in the black; debt down to £40,000
Constitution - draft available for March meeting
Staffing at the Shrine - director's paper discussed; more "formal" contract for Marist Sisters
Restoration of the Slipper Chapel - quotation for £20,642 approved
Main report (6 pages)
Pattern of Pilgrimage - assessment of pattern and type of pilgrimages - see appendix for numbers
Events and Visitors - variety of clerical and non-clerical visitors; Major of Norwich (David Bradford) and Sheriff of Norwich (Rev Jack Burton)
Ecumenical Scene - pattern of visits by pilgrims of both churches to each Shrine now a regular feature; other details.
Farewells and Welcomes - review of staff joining and leaving; Fr Ventham left for Chicago in August.
Future Planning - 26 major day pilgrimages; visited USAF Chaplain, Fr Lattus with Mr Warwick to discuss a 50th Anniversary pilgrimage for 2nd World War.
Buildings and Maintenance - discussion of range of work required to maintain the buildings and the services to pilgrims.
Walsingham Association - outline of the state of WA - new federations; association's retreat being organised
Finance - wage increase of 6% but Wage Council laid down 10%, hence higher costs; remaining debt to the Diocese is £10,000
Conclusion - glorious weather; pilgrim numbers stable
Appendix I - Estimates of Income & Expenditure - 1989/90 (2 pages)
Appendix II - Pilgrimage Report - 1989 Season (2 pages)
Contract between Society of Mary and the Diocese of East Anglia for the administration of the Shrine concludes on 6 December. New one needs negotiating or Marist Society withdraw. Bishop and Director greed that three priests needed in running the Shrine. Provides details of scope and work for each. Marist Sisters' role needs to be reviewed too. Changes in role and numbers over time needs to be reviewed. Lists some of the work done by Sacristan / Guestmistress / Office / Shrine Sister. Parish commitment in this should not be overlooked. Growing numbers of Catholics in the area plus the retired Parish priest has not been replaced. A deacon can do some but not all.
Allen, Peter Rev SM BA MThIntroduction
Winter about completing building works and planning for the next season (theme Evangelization); 1990 centenary of Cardinal Newman's death; Pope wants next decade to 2000 to characterise evangelisation - Walsingham has a part to play.
Buildings
Maintenance; conversion to accommodation; decoration; Fr Gerry Rimmer of Manchester (his walks and sponsorship helped fund a lot of the work)
Staffing
Priests offering confessional services; Society of Mary contacted Bishop re meeting the needs of the Shrine in coming years.
Coming Events
Pilgrimages; music (organ); Sunday Express' March feature on Walsingham; Apostolic Pro Nuncio