5 apologies
Minutes - not available
Day of Recollection - three proposals discussed
Development plans for restored shrine
AOB - Walsingham pilgrimage cancelled
Events
Project
Video
Membership scheme
Shrine
203 Archive Record results for Shrine
LIFE membership ruled out because of finances. Charity registration to be investigated by Dr Heley. Site for Shrine - St Mary at Quay discounted; possible St Nicholas and St Lawrence - likely rent £1500 plus £500 insurance. Wooden, unpainted statue best suited. Approach Friars for a chaplain.
Johnson, Jean M Professor BD MThAppointment of Chaplains - 1 of each: Anglican / Catholic / Free Church; Fr Sillis interested; role of chaplain
Future Plans - Ecumenical Service January 1985; Robert Mellamphy approached for statue; Ecumenical chapel in Grayfriars complex; Trust might be established
AGM - membership subscriptions; committee of 8 ready to restand
Review of Pilgrimage Walk. Well supported - publicity worked. Future of Guild - redundant church, St Mary at the Quay as a shrine and ecumenical centre. Funding. Rosary and prayer groups need restarting. Estimates for the statue.
Johnson, Jean M Professor BD MThAntonia Moffat writes. Researching the origins of the shrine of Our Lady of Walsingham since its restoration at King's Lynn. Specific period of interest is 1897 to 1934 - details of pilgrimages - series of questions about the natures, itinerary, composition, etc. of the pilgrimages.
Correspondent- 17 Sept 1938 , 2 pages A4, Photocopy, "The Table" - "The Slipper Chapel Walsingham" - item on the Consecration of the Slipper Chapel on 8 September 1938
- 17 Nov. 2006, 1 page 293mm x 393mm, "Eastern Daily Press" - "Mix of Ancient and modern" - item on new £1.3m Church of the Annunciation being built in Walsingham
- c2006, unknown publication, 255mm x 210mm, picture & text - "Solar panels help church see the light"
- 19 Mar. 2007, EDP, 233mm x 327mm, picture & text, "Priestly pair ready for the challenge" - Frs Philip North & Philip Barnes, cycling from St Paul's Cathedral, London, to the Anglican Shrine in Walsingham
- 6 Jul. 2007, EDP, 294mm x 194mm, picture & text, "Shrine to be made more welcoming - redevelopment work at the Anglican Shrine in Walsingham
- 25 Sep. 2011, Catholic Times, 152mm x 124mm, "Final vows will cap shrine anniversary" - Sr Gabriels Gasch's final vows at Walsingham
Report (4 PAGES) (Allen)
Introduction - 8 years as Director; last meeting; personal assessment/view
The Season - Statue vandalised; TV publicity; next year Easter Mass will be televised
Ecumenism - describes a number of events; thanks a number of Anglican clergy
Music - continuing funding advised
Memorial Book - Mr John Lyons' enthusiasm and industry; an expensive project paid for by voluntary contributions
Finance & Major Projects - Financially the Shrine is improving; various property sales; toilets built; planned project is new lighting system for Chapel of Reconciliation
Conclusion - thanks a number of individuals associated with the Shrine for their help and support. Work has been hard but rewarding.
APPENDIX (7 PAGES) (Hawkes) - Estimates of Income and Expenditure for: Summary; Administration; Hostel; Kitchen; Slipper Chapel Shop; Shrine; Walsingham Association
Headline on page 1: "Complete Version to Bishop Clark, Fr A Barker SM, Mgr Canon McBride, Fr P Allen SM Only"
Birch, Clive Rev SM LGSMIntroduction: Excellent service from Gordon's Builders and Architect, Mr Brian Salter of Martin Hall Associates
Slipper Chapel and Cloister - Redesign, Candle Chapel, painting and cleaning
Pilgrim Bureau: resiting Holy Water, Fire precautions, dry-rot, repository and Book shop (Goodliffe Neale) back with Shrine, conferences
1988 Season: series of events, re-do next year, publish talks as pamphlets, Shrine guide by Fr Ventham
Ecumenism: Clergy of both shrines meet monthly, annual day if Recollection, Archbishop Barbarito
Funding: loan from Mgr Hulme, Walsingham Association fund raising
Other: car parking, estate of Mgr A Hulme, BBC "Songs of Praise2, Archbishop Worlock visit, Thanks to Diocese of East Anglia for sustaining the National Shrine
Main report (3 pages)
Pilgrim season
Marian Year
National Pilgrimage
Guild of Ransom
Renovations
Walsingham Association
Finance
Walsingham Trust
Pilgrim Numbers
Information to Pilgrims
Conclusion
Appendix 1 - Income and Expenditure estimates 1987/88 (2 pages)
Appendix 2 - Pilgrimage Report - Season 1987 (2 pages) (J E Hawkes)
Main report (6 pages)
Pattern of Pilgrimage - assessment of pattern and type of pilgrimages - see appendix for numbers
Events and Visitors - variety of clerical and non-clerical visitors; Major of Norwich (David Bradford) and Sheriff of Norwich (Rev Jack Burton)
Ecumenical Scene - pattern of visits by pilgrims of both churches to each Shrine now a regular feature; other details.
Farewells and Welcomes - review of staff joining and leaving; Fr Ventham left for Chicago in August.
Future Planning - 26 major day pilgrimages; visited USAF Chaplain, Fr Lattus with Mr Warwick to discuss a 50th Anniversary pilgrimage for 2nd World War.
Buildings and Maintenance - discussion of range of work required to maintain the buildings and the services to pilgrims.
Walsingham Association - outline of the state of WA - new federations; association's retreat being organised
Finance - wage increase of 6% but Wage Council laid down 10%, hence higher costs; remaining debt to the Diocese is £10,000
Conclusion - glorious weather; pilgrim numbers stable
Appendix I - Estimates of Income & Expenditure - 1989/90 (2 pages)
Appendix II - Pilgrimage Report - 1989 Season (2 pages)
The season - Easter Mass celebrated by Bp Clark and broadcast by Anglia TV
Ecumenism - Fr Roy Fellows retired and replaced by Fr Martin Warner as Anglican Shrine Administrator
Memorial Book - Commemorative Book of the pilgrimage of the Crosses in 1947
Finance and Major Projects - allowance being made for major items of expenditure next year; property behind Black Lion to be completed soon and accommodation available to pilgrims
Walsingham Trust - donations to Romanian Orphans appeal
Walsingham Association - working with them
Music - Festival funding issues; successful first season for Mr John Jordan as Director of Music
Staff - John Hawkes retires; other staff changes
Conclusion
Report (1 page)
Season
Finance & Walsingham Trust - budget approved
Chapel of Reconciliation and use of Shrine site - general review underway
Appendix 1 - Pilgrimage report (1 page)
Appendix 2 - Estimates of income and expenditure (8 pages)
"... the Shrine wishes to see the Director performing a much more spiritual role... "
"The following recommendations will be seen to take account of the reports of Stan Tucker, Jim Bolton (of Charles Hawkins) and Don Healey (Catering Lecturer in Norwich)".
Restructuring of Shrine, Pilgrim Bureau and Activities - recommend (1) lay administrator, (2) Director to have total responsibility for the Shrine and complex
Director's Responsibilities
Manager's Responsibilities
Liaison between Director and Manager
Further recommendations - 8 off
Typical minor problems
In conclusion - need for a manager, Director distracted by wearing too many hats,
Pilgrimages and Events 1983 – 8 diocesan pilgrimages; Union of Catholic Mothers 70th anniversary pilgrimage; Walsingham Association Golden Jubilee; Metropolitan Anthony leading an Orthodox Pilgrimage to Anglican Shrine
Repairs – requesting estimates; lighting problems rectified; crack in ceiling; carpets fraying – supplier refusing to attend; several designated gifts yet to be bought
Finances - See Mr Warwick's report; not good but hope to improve over the season
Sundry items – Notices, Stations of the Cross, Papal Bicycle (Walsingham Association raffle's first prize), Stools
Sick in Walsingham – Mgr Hulme sold Southwell House to Sons of Divine Providence; it will be a Home for handicapped people.
Lynford Monstrance – on permanent loan from Lynford parish; possibly made by the same person who made the Wells' parish chalice.
Properties – all sold except Youth Hostel cottage – damp, have to reduce price
1984 Shrine Jubilee
Publicity – English Tourist Board to produce a fold-out referring to Walsingham; £4,000 budget for publicity for Golden Jubilee
Introduction – Director to perform a more spiritual role / Manager to run the Shrine; multiple reports to consider: Stan Tucker on administration, Jim Bolton on properties, Don Healey on catering and retail
Properties – properties sold (£76,500); fund debt of £50,000
Shrine – arrangements for manager; repairs for roof of Slipper Chapel
Administration and Staffing – commercial activities run by Manager (Mr B Warwick); Director (of Spiritual Life) to deepen pastoral role, and related activities; Br J Hawkes to step down; Sister Eileen as Director's secretary; redundancies
Finances – Financial year to end on 30 November; Lloyds Bank account
Shrine and Spiritual activities – religious duty presence; exposition; Divine Office; Tabernacle; Young people
1982 Events – Papal visit impact (fewer pilgrims and Bishops visiting); Papal Bicycle bought; National Feast of Our Lady of Walsingham; National Pilgrimage (lead by Bishop Couve de Murville); Ukrainian Church split meant both Orthodox Bishops did not come; Statue of Our Lady at Wembley (lap of honour)
Future – programme of dates; Projects
Opening paragraph: Last report to Shrine Council before Fr Peter Allen SM takes over.
Preamble: The final report is intended to be as objective as possible "for the sake of 'building the Kingdom of God'"
Staffing: difficult times in reducing staffing levels for financial and managerial reasons. Manager employed to handle Bureau aspects. Guestmasters - included a Job description and recommendations about the role alongside the Manager's own
Faint and Trust: Bishop Clark wrote in 1981 "It is only because of mutual trust that we can collaborate." problems over trust has caused unhappiness, insecurity and concerns over the future. The Shrine Council has not maintained confidentiality as it aught.
Position and Authority of the Director: Urgent need for a clear job description and to have clear reporting/authority lines. Similarly for financial matters. Gives examples of where these have all failed.
Review of Management Situation: Financial, Staff administration, General Administration.
Walsingham Association: a growing organisation with certain influences and potential to become an independent commercial enterprise. The Shrine Council need to be aware and respond appropriately.
Golden Jubilee: expenses breakdown, Celebrations, Income.
Finances 1984/85
Walsingham Community
Ecumenism
Piety Shop: Concern over service and articles sold. Goodliffe Neale experiment operating for a year (a year to go) and the promise to "eliminate 'plastic rubbish' has not been fulfilled.
Conclusion: Much achieved; administrative side leaves much to be desired; staff relations to be addressed; summary of Fr Birch's time at Walsingham "I shall never forget this unique experience and opportunity to grow in all respects. Thank you for that."
Note A: Staffing; comparison of 1981 and 1984 ; suggested organisation/reporting hierarchy diagram
Note B: Staff who left
Note C: [description of a personality clash and resultant implications]
Note D: Proposed Job Description for the Director of the Shrine
Note E: Job Description of Manager of Pilgrim Bureau
Note F: Suggestion for Central Banking System for Shrine and Bureau - to separate Shrine and Bureau monies and financial management
Note G: [Job Description for] Guestmaster/mistress
Note H: Estimates of Expenditure and Income - Shrine 19845
First report in post. Overview of situation, long time to address damaged relationships, re-sizing of executive committee helped, so too did reorganisation (Mr Warwick & Br Hawkes his deputies). Impressed by the staff and their willingness and generosity and sensitivity towards the pilgrims.
Economic Matters
Building Programme
Pilgrimages (Statistics at appendix II)
Repository provision
Walsingham Association - 7000 members and expanding - new constitution being drafted
Ecumenical Relations - Fr Colven, joint ventures successful
Conclusion - as Shrine develops so to does the village. Local people and businesses keen to work with us to develop a 10 to 15 year plan
Policy on commemorative plaques, etc.
Estimates for Income and Expenditure 1985/86
Building maintenance
Residential statistics 1985
Main report - 4 pages
Pilgrim Report - Season 1986 (J Hawkes) - 1 page
Diocesan & National Pilgrimages for 1987 (as at 6-10-1986 - 1 page
Estimates of Income & Expenditure 1986/86 - 3 pages
Walsingham Trust Statement of Accounts to 5-4-1986 (Tucke/Allen) - 1 page
"My dear Lord,
Our Conventual Chapter, following a resolution of my Council, has voted to offer the Slipper Chapel at Walsingham to the diocese of Northampton. It was given to Downside by the late Miss Charlotte Boyd. It is a very beautiful architectural monument, and was restored by the late Mr Thomas Garner. But it was never a place of pilgrimage, being merely the station-chapel where the Walsingham pilgrims removed their shoes. It has been impossible for Downside, therefore, to continue the pilgrimage formerly initiated there; and it is at a great distance from our nearest parishes.
If your Lordship can make some use of it, as I understand that Father Gray of Fakenham believes, we shall be ready to ask leave from Rome to transfer the Chapel and adjacent cottage to trustees nominated by your Lordship.
We should like to add some condition as to a Mass for Miss Boyd, the generous donor; but on this point we would consult your Lordship.
I ask your blessing, and am yours respectfully
A. John Chapman
Abbot of Downside. "