1. Present Building; 2. Existing Layout of the Site; 3. The Open Sided Church; 4. Requirements for Further Accommodation; 5. Suggested Plan; Approximate Costs; Further Action.
   Provided funds secured and once planning permission obtained, 8 weeks to prepare bills of quantities and obtain tenders, possible to start early Summer 1980.

Page 1: Summary of progress; Drawings & Bill of Materials prepared, Cost balanced by savings, Tender accepted (cost £409,800), late revisions (partitions, confessionals, storage, WCs), Programme (completion mid August 1981)
Page2-3: Extract from Bill of Materials for purposes of designated Gifts - "Certain works to be included in the overall project cannot be specifically designed or detailed at the tendering stage and the following estimated costs are including for such items, and are listed below:"
[From] "Pews, benches, sundry internal fittings and fixtures £10,350", etc.
[through] "Work of a specialist nature will be executed by specialist subcontractors and comprise the following:
Supplying to site precast concrete cappings to walls and precast concrete surrounds to doors and windows £12,850", etc
[including headings for:] Substructure and floor slab, Walls, Roof, Doors, Plumbing work, Finishings, Paining and decorating, External works, Items not included in the main tender sum (Organ £5,000, Thurible £250, etc.)

General Observations - general agreement; schedule A redrafted; diocese allows appeal funds to accumulate not offset debt
Responsibilities (at the Shrine) - Director (shrine to pay its way): Bishop Clark (oversight) answerable to Bishop Grant (and Fiance Board)
The Pilgrim Church - to await loan reaching whole cost is unrealistic / uneconomic ; need a loan - will the Diocese guarantee it?
Personal Comment - transition form local to national shrine; charge to Diocese remains and must be honoured; focus on Pilgrim Church, rest in suspense
Interest charges - puzzling - Diocese levying interest on itself?

Report (4 PAGES) (Allen)
Introduction - 8 years as Director; last meeting; personal assessment/view
The Season - Statue vandalised; TV publicity; next year Easter Mass will be televised
Ecumenism - describes a number of events; thanks a number of Anglican clergy
Music - continuing funding advised
Memorial Book - Mr John Lyons' enthusiasm and industry; an expensive project paid for by voluntary contributions
Finance & Major Projects - Financially the Shrine is improving; various property sales; toilets built; planned project is new lighting system for Chapel of Reconciliation
Conclusion - thanks a number of individuals associated with the Shrine for their help and support. Work has been hard but rewarding.
APPENDIX (7 PAGES) (Hawkes) - Estimates of Income and Expenditure for: Summary; Administration; Hostel; Kitchen; Slipper Chapel Shop; Shrine; Walsingham Association

Headline on page 1: "Complete Version to Bishop Clark, Fr A Barker SM, Mgr Canon McBride, Fr P Allen SM Only"

Main report (3 pages)
Pilgrim season
Marian Year
National Pilgrimage
Guild of Ransom
Renovations
Walsingham Association
Finance
Walsingham Trust
Pilgrim Numbers
Information to Pilgrims
Conclusion
Appendix 1 - Income and Expenditure estimates 1987/88 (2 pages)
Appendix 2 - Pilgrimage Report - Season 1987 (2 pages) (J E Hawkes)

Main report (6 pages)
Pattern of Pilgrimage - assessment of pattern and type of pilgrimages - see appendix for numbers
Events and Visitors - variety of clerical and non-clerical visitors; Major of Norwich (David Bradford) and Sheriff of Norwich (Rev Jack Burton)
Ecumenical Scene - pattern of visits by pilgrims of both churches to each Shrine now a regular feature; other details.
Farewells and Welcomes - review of staff joining and leaving; Fr Ventham left for Chicago in August.
Future Planning - 26 major day pilgrimages; visited USAF Chaplain, Fr Lattus with Mr Warwick to discuss a 50th Anniversary pilgrimage for 2nd World War.
Buildings and Maintenance - discussion of range of work required to maintain the buildings and the services to pilgrims.
Walsingham Association - outline of the state of WA - new federations; association's retreat being organised
Finance - wage increase of 6% but Wage Council laid down 10%, hence higher costs; remaining debt to the Diocese is £10,000
Conclusion - glorious weather; pilgrim numbers stable
Appendix I - Estimates of Income & Expenditure - 1989/90 (2 pages)
Appendix II - Pilgrimage Report - 1989 Season (2 pages)

The season - Easter Mass celebrated by Bp Clark and broadcast by Anglia TV
Ecumenism - Fr Roy Fellows retired and replaced by Fr Martin Warner as Anglican Shrine Administrator
Memorial Book - Commemorative Book of the pilgrimage of the Crosses in 1947
Finance and Major Projects - allowance being made for major items of expenditure next year; property behind Black Lion to be completed soon and accommodation available to pilgrims
Walsingham Trust - donations to Romanian Orphans appeal
Walsingham Association - working with them
Music - Festival funding issues; successful first season for Mr John Jordan as Director of Music
Staff - John Hawkes retires; other staff changes
Conclusion

Report (1 page)
Season
Finance & Walsingham Trust - budget approved
Chapel of Reconciliation and use of Shrine site - general review underway
Appendix 1 - Pilgrimage report (1 page)
Appendix 2 - Estimates of income and expenditure (8 pages)

"... the Shrine wishes to see the Director performing a much more spiritual role... "
"The following recommendations will be seen to take account of the reports of Stan Tucker, Jim Bolton (of Charles Hawkins) and Don Healey (Catering Lecturer in Norwich)".
Restructuring of Shrine, Pilgrim Bureau and Activities - recommend (1) lay administrator, (2) Director to have total responsibility for the Shrine and complex
Director's Responsibilities
Manager's Responsibilities
Liaison between Director and Manager
Further recommendations - 8 off
Typical minor problems
In conclusion - need for a manager, Director distracted by wearing too many hats,

Pilgrimages and Events 1983 – 8 diocesan pilgrimages; Union of Catholic Mothers 70th anniversary pilgrimage; Walsingham Association Golden Jubilee; Metropolitan Anthony leading an Orthodox Pilgrimage to Anglican Shrine
Repairs – requesting estimates; lighting problems rectified; crack in ceiling; carpets fraying – supplier refusing to attend; several designated gifts yet to be bought
Finances - See Mr Warwick's report; not good but hope to improve over the season
Sundry items – Notices, Stations of the Cross, Papal Bicycle (Walsingham Association raffle's first prize), Stools
Sick in Walsingham – Mgr Hulme sold Southwell House to Sons of Divine Providence; it will be a Home for handicapped people.
Lynford Monstrance – on permanent loan from Lynford parish; possibly made by the same person who made the Wells' parish chalice.
Properties – all sold except Youth Hostel cottage – damp, have to reduce price
1984 Shrine Jubilee
Publicity – English Tourist Board to produce a fold-out referring to Walsingham; £4,000 budget for publicity for Golden Jubilee

Introduction – Director to perform a more spiritual role / Manager to run the Shrine; multiple reports to consider: Stan Tucker on administration, Jim Bolton on properties, Don Healey on catering and retail
Properties – properties sold (£76,500); fund debt of £50,000
Shrine – arrangements for manager; repairs for roof of Slipper Chapel
Administration and Staffing – commercial activities run by Manager (Mr B Warwick); Director (of Spiritual Life) to deepen pastoral role, and related activities; Br J Hawkes to step down; Sister Eileen as Director's secretary; redundancies
Finances – Financial year to end on 30 November; Lloyds Bank account
Shrine and Spiritual activities – religious duty presence; exposition; Divine Office; Tabernacle; Young people
1982 Events – Papal visit impact (fewer pilgrims and Bishops visiting); Papal Bicycle bought; National Feast of Our Lady of Walsingham; National Pilgrimage (lead by Bishop Couve de Murville); Ukrainian Church split meant both Orthodox Bishops did not come; Statue of Our Lady at Wembley (lap of honour)
Future – programme of dates; Projects

Opening paragraph: Last report to Shrine Council before Fr Peter Allen SM takes over.
Preamble: The final report is intended to be as objective as possible "for the sake of 'building the Kingdom of God'"
Staffing: difficult times in reducing staffing levels for financial and managerial reasons. Manager employed to handle Bureau aspects. Guestmasters - included a Job description and recommendations about the role alongside the Manager's own
Faint and Trust: Bishop Clark wrote in 1981 "It is only because of mutual trust that we can collaborate." problems over trust has caused unhappiness, insecurity and concerns over the future. The Shrine Council has not maintained confidentiality as it aught.
Position and Authority of the Director: Urgent need for a clear job description and to have clear reporting/authority lines. Similarly for financial matters. Gives examples of where these have all failed.
Review of Management Situation: Financial, Staff administration, General Administration.
Walsingham Association: a growing organisation with certain influences and potential to become an independent commercial enterprise. The Shrine Council need to be aware and respond appropriately.
Golden Jubilee: expenses breakdown, Celebrations, Income.
Finances 1984/85
Walsingham Community
Ecumenism
Piety Shop: Concern over service and articles sold. Goodliffe Neale experiment operating for a year (a year to go) and the promise to "eliminate 'plastic rubbish' has not been fulfilled.
Conclusion: Much achieved; administrative side leaves much to be desired; staff relations to be addressed; summary of Fr Birch's time at Walsingham "I shall never forget this unique experience and opportunity to grow in all respects. Thank you for that."
Note A: Staffing; comparison of 1981 and 1984 ; suggested organisation/reporting hierarchy diagram
Note B: Staff who left
Note C: [description of a personality clash and resultant implications]
Note D: Proposed Job Description for the Director of the Shrine
Note E: Job Description of Manager of Pilgrim Bureau
Note F: Suggestion for Central Banking System for Shrine and Bureau - to separate Shrine and Bureau monies and financial management
Note G: [Job Description for] Guestmaster/mistress
Note H: Estimates of Expenditure and Income - Shrine 19845

First report in post. Overview of situation, long time to address damaged relationships, re-sizing of executive committee helped, so too did reorganisation (Mr Warwick & Br Hawkes his deputies). Impressed by the staff and their willingness and generosity and sensitivity towards the pilgrims.
Economic Matters
Building Programme
Pilgrimages (Statistics at appendix II)
Repository provision
Walsingham Association - 7000 members and expanding - new constitution being drafted
Ecumenical Relations - Fr Colven, joint ventures successful
Conclusion - as Shrine develops so to does the village. Local people and businesses keen to work with us to develop a 10 to 15 year plan
Policy on commemorative plaques, etc.
Estimates for Income and Expenditure 1985/86
Building maintenance
Residential statistics 1985

Main report - 4 pages
Pilgrim Report - Season 1986 (J Hawkes) - 1 page
Diocesan & National Pilgrimages for 1987 (as at 6-10-1986 - 1 page
Estimates of Income & Expenditure 1986/86 - 3 pages
Walsingham Trust Statement of Accounts to 5-4-1986 (Tucke/Allen) - 1 page

Introduction - group of laity and clergy (most not on Shrine Council / Executive) requested by the Bishop to identify issues and suggest policies and priorities
Material Developments - accommodation
Material Developments - Shrine
Liturgical developments
National Standing of Walsingham

Agreed plan for the development of the Slipper Chapel:

• 8 September, high altar (donated by UCM) to be taken down and stored
• Open Air Altar erected
• 10 September demolition starts
• 22 September - piling contractor arrives
• 31 July 1981 - anticipated completion date

Planning permission granted
Appeal Committee established:
Appeal Director: Fr Clive Birch SM
Chairman: Michael Ward
Vice Chairman: Stan Tucker
Treasurer: Fr Peter Wilson
Financial Adviser; Major Hugh Fraser
Committee members: Lady Mariegold Jamieson, Rev John Hawkes, Mary Hisley
Patrons: Cardinal Hume and Duke of Norfolk

Finance: Programme cost calculated at £365,000

1984 season nearly finished - very busy, 12,893 guests
Kitchen issues, cook resigned
Guestmaster - new one sought for next season
Large overdraft
Tea Room - Mrs Ross to leave and remarry
Change of Directors
Review of Job Descriptions for Manager and Director needed

Building Plans: Friday Market Development - Elmham House, Falcon House, Aelred House, Guisborough House, Pilgrim Hall/Old School House
Slipper Chapel Development
Spiritual Development : Both Shrines working and praying together - Fr Alan Carefull present.
Money Matters: Financial statement available

Introduction - no major works this winter; Elham house maintenance; office reorganisation; computer systems - training & printing; new Crown to replace the one stolen will be ready for the season
Finance - legacies; staffing review; reschedule/cancel expenditure
Walsingham Association - organising a youth week; work week planned but cancelled
Walsingham Trust - Romanian orphanages - support