9 in attendance (1 apology)
Appeal office and Secretary - Fr Bagstaff enabled an office at St Mary's Catholic Church
Vice-Presidents - 22 accepted invitations
Potential Major Donors - list circulated, letters and case statement sent to potential donors; some refusals; approach to be made in pairs with either Mr Mellamphy or Mr Sparks
Case Statement
Administration and Accounts - statutory requirements discussed
Public Launch - discussed, need to identify a Guest of Honour
Brochure - sub-committee to design new brochure
International Connections - forewarn Foreign Office, Mrs Turner will publicise in America, no contact with Nettuno for now
8 in attendance, 1 apology
Situation Report
Trust & Companies
Events Committee - short programme of events listed
Video - aspects discussed. Mr Mellamphy to enquire
Admin/Accs - Tax code incorrect in some cases
International Connections
Membership Scheme - next meeting
AOB - Speakers; Projects; Agenda; BBC Quiz; RAF Cheque; St Nicholas' use; Mr Sparks; Viability
8 in attendance (4 apologies)
Arising: meeting with Concern, Professional Fund-raiser, Patrons; financial support requests
Progress Reports - Educational Uses, Devotional, Cultural
Further Action - Dr Heley to contact bishops, Mr Mellamphy to contact museum; block bookings at Novotel
Constitution - meeting with Mr Elwood, Solicitor agreed
Brochure - accepted
9 in attendance (2 apologies)
Constitution and Charitable status - meeting with Mr Elwood, Solicitor arranged
Ecumenical Centre uses
Report on Buildings, Estimates, Plans, Quotations
Trustees - Canon Christian, Canon McBride, Jill Gazoni (tbc), Paul Butters (tbc), Mr Vulliamy (tbc), Patrick Oudkerk (tbc), Mrs Turner (tbc)
Patrons (John Gummer MP (tbc), Archbishop Runcie (tbc), Bishop of London (tbc, Metropolitan Anthony (tbc), Bishop of St Paul's (tbc)
Publicity - excellent brochure produced by Mr Mellamphy
Fund-raising
Further action
Possibility of informal all party meeting
Approach to Ipswich Historic Churches Trust
AOB - membership arrangements, invitation for previous St Nicholas worshippers, New plaque, change of deposit account to "Meryemana Foundation"
Dr Heley held meetings with: Canon Garrard (Director of Ministerial Training, Anglican Diocese) ; Rev J Clarke (Chairman of Concern) ; Concern Committee members
Constitution of Meryemana Foundation (previously discussed with Mr Mellamphy's solicitor)
Future meetings
AOB - Novotel booking concessions, professional fund-raiser, approach for financial support
Accounts to 31 December 1989
The Guild of our Lady of IpswichAccounts to 30 September 1989: Income £1555.57 / Expenditure £849.08 / Balance £716.49; working capital £700 interest free loan
The Guild of our Lady of IpswichAccounts to 30 June 1989: General Fund (£59.69p) / Plaque Fund (£331. 68p) / St Nicholas Church Appeal (£919.37)
The Guild of our Lady of IpswichIncome (£139.00) / Expenditure (£125.25) / Fund Balance (£328.26)
The Guild of our Lady of IpswichPage 1 & 2: "Balance Sheet" providing summary information for "A" - The Meryemana Foundation and "B" - The Guild
Page 3: Notes for interim financial statement
3 apologies
Matters arising: approach to companies; planning application; video (deferred); American contingent
Situation report
Talks
Events: Cornhill "Song and Dance" Day; local groups
Publicity
Future Plans
Project
9 in attendance; 2 apologies
Appeal committee report issued
Ecumenical meetings suggested
Development plan discussed
Activities foster publicity and fund raising
Membership
Publicity officer
7 in attendance (4 apologies)
Situation report
Trust & Companies
Events sub-committee - Open day at St Nicholas (9 June 1990) arrangements
Project - Report from Canon Christian (religious sub-committee)
Video - Mr Mellamphy to contact firms
Admin/Accs - Guild and Foundation now on separate financial footing
International connections
Membership scheme
6 in attendance; 0 apologies
Cornhill event - did not yield enough money; more supporters/members needed
Marriage Celebration - cancelled
Speakers Scheme - list approved
Future of appeal committee - to continue?; set of actions listed/discussed; review status next meeting
2 apologies
Matters arising: Finance is £43,500
Future events: Land air rally; Cornhill; Marriage vows
Speakers scheme
Membership scheme
4 in attendance; 3 apologies
Matters arising - Marriage Celebration; Calendar; Carol singing; Christmas cards; Christmas Appeal (£20 raised); Lease
Prayer Vigil & Service of Reconciliation - discussed; Canon Christian and Fr Orme to be in charge; programme discussed
Speakers scheme - circulate availability
Future events
7 in attendance (4 apologies)
Matters arising - £37,000 in hand
Situation report
Trust & Companies - dead loss for companies to give anything; non-replies to be treated as refused
Events sub-committee
Project
Video - record all events such as the Open Day
Admin/Accs - waiting for Tax forms
Membership scheme - discuss at next meeting
AOB - Pews; work priorities; Open day; Telethon; Speakers; Printing; Open Day presentation of cheque
Matters arising: Revised charges estimate from Mr Hacker; confirmation of membership by members; Novello Maynard's poems issue; Advent course abandoned; Carol services preparation in hand; Mr Beaucamp to join council; Salvation Army promised concert in Citadel; Mr Mellamphy spoke about his talk on Radio Cork
Meeting with IHCT [Ipswich Historic Churches Trust]: lengthy, wants us to succeed but cannot spare finance; extension for lease of six months
Evaluation questions for the review - discussed
Members discussion [detailed record of discussion]: Finances, Tasks, Meetings, Organisation and Image,
7 in attendance; 4 apologies
Matters arising - Talks; reception of Meryemana news; positioning with other Christian groups; discussion about Meryemana philosophy versus other's beliefs and attitudes; attitudes of clergy with "closed minds"
Financial report
St Nicholas Church - English Heritage "bombshell" letter discussed; decided to meet Ipswich Borough Council and English Heritage; lease signing deferred; Project Viability - concern about small number of people involved; focus on fundraising instead of developing the project; remains impossible to get through to clergy
Membership scheme - increase in applications reported
Coming events - Vigil of Prayer & Service of Reconciliation (19 January 1992); Lent Course - content discussed
6 present; 4 apologies
Matters arising: Village fete; Jean Orme; Equipment at St Mary's; Unitarian Flower Festival
St Nicholas Project
Events
Finance: Accountant's bill claimed one third of income; word process or broken; moving funds