9 in attendance
Vice-Presidents - encouraging response
President - no reply from the Admiral; other possibilities discussed
Potential Major Donors - rather mixed response; hope from Commerce; none had objected in principle to the project
Public Launch - speaker and venue discussed
Invitation list - listing a number of potential donors (38 categories in all); members to share research
Brochure - discussed
International Connections - USA, Ireland, Italy & Turkey connections discussed
Outline for an Advent Course [possibly planned for 5 to 13 December 1990], headings:
Aims
Possible venues
Preparation and Personnel
Format of Evening Sessions
Information pack
Outline of the course (3 sessions described)
Paper/Proposal for the committee to consider and approve. Headings:
Aims
Time
Place
Charge
Creche
Timetable of Preparation (13 November to 8 December 1991)
Preparation and Personnel
Format (Programme)
Course Leaders
Budget
9 in attendance [note: first time names provided of meeting attendees]
Walsingham Pilgrimage - programme awaited; coach to be booked; Mr Smith to do posters
Quiet Day - contact Fr Elias; November date
Ecumenical Centre - churches to be viewed on 20 April at 3pm
AOB - Statue to be made of oak and be hollow; letter of thanks to Mr Mellamphy; Ecumenical Society of BVM requested a talk about the Guild - July 4 at Tolleshunt Knight.
"poorly attended"
postponed election of officers; Guild in existence for 10 years - tried many things to increase interest and membership; suggestions as to barriers to membership; suggestions as to approach to gain members. "Home" of the statue, when delivered mid-year, discussed
(Meeting informed that Mr Stanley Smith is very ill and in hospital)
Election of Officers:
Chair - Mr T Cooke [?], Treasurer - Mr Harley Young; Secretary - Mrs J Willis; Committee: Miss J Fell, Mrs C Johnson, Mrs S Sanderson, Dr M Heley, Miss A Salisbury
Agreement for the installation of the bronze relief ("the projection") and associated plaque in Lady Lane Ipswich. Three seals on the document with signatures from the parties concerned: Ipswich Borough Council, Meryemana Foundation and Bowhill & Elliott. Blueprint created by R N Mellamphy
The Guild of our Lady of Ipswich9 pages of analysis over time. Monitoring approaches to and responses from potential donors: 30 November 1989; 8 February 1990; 8 March 1990; 9 July 1990; 16 August 1990; 24 September 1990; 13 November 1990; 8 January 1991; 5 June 1991.
The Guild of our Lady of IpswichSide 1: "Annual Pilgrimage Walk 5th September 1989"; image; "Theme: Seekers after Truth"
Side 2 & 3 : Itinerary
Side 4: Prayer; Blessing; image
Page 1: "Commemorating and celebrating the procession ordered by His Grace, Cardinal Wolsey, which took place on the same day in 1528 Our Lady's Eve exactly four hundred and fifty one years ago"; "Unity through Grace" prayer
Pages 2&3: Itinerary -
Page 4: Walk/shrine history
Side 1: Landscape drawing of St Nicholas Church; "St Nicholas Ecumenical Centre"
side 2: History
side 3: The project
side 4: Plan drawing
side 5: The Appeal
side 6: The Foundation
9 in attendance (1 apology)
Appeal office and Secretary - Fr Bagstaff enabled an office at St Mary's Catholic Church
Vice-Presidents - 22 accepted invitations
Potential Major Donors - list circulated, letters and case statement sent to potential donors; some refusals; approach to be made in pairs with either Mr Mellamphy or Mr Sparks
Case Statement
Administration and Accounts - statutory requirements discussed
Public Launch - discussed, need to identify a Guest of Honour
Brochure - sub-committee to design new brochure
International Connections - forewarn Foreign Office, Mrs Turner will publicise in America, no contact with Nettuno for now
8 in attendance, 1 apology
Situation Report
Trust & Companies
Events Committee - short programme of events listed
Video - aspects discussed. Mr Mellamphy to enquire
Admin/Accs - Tax code incorrect in some cases
International Connections
Membership Scheme - next meeting
AOB - Speakers; Projects; Agenda; BBC Quiz; RAF Cheque; St Nicholas' use; Mr Sparks; Viability
Charity Card
Front: Image of Oak statue
Inside "Madonna of Ipswich / English Oak 50" / (c) Sculpture Robb M Mellamphy"
Back: "Sold in aid of Meryemana Foundation, Ipswich / Charity No. 802312"
Meryemana Progress Report
Pilgrimage to Walsingham
Future meetings
AOB
Notes:
Appeal Committee - working party acting as the committee. Composition: Dr Heley (Chairman), Miss Salisbury (Appeal Secretary), Mr Mellamphy (Clerk of Woks), Mr Bell (Press and Public Relations), Canon Christian (Trustee), Mr Oudkerk (Treasurer), Miss Fell (Publicity), Miss Newell (Guild Secretary), Mr Sanderson, Mr Sparkes (Appeal Consultant).
Public Launch - quiet progress, donors being contacted
Brochure - Mr Mellamphy & Mr Bell preparing the brochure
Charity concert - Miss Valerie Masterson (a vice-president) is an opera singer with an internal reputation offered to give a charity concert - must be in November
Membership scheme - rationale provided for expanding membership beyond Guild members.
Future meetings - need to move from ad hoc arrangements to a more formal programme
9 in attendance
Quiet Day - Awaiting confirmation from Fr Elias
Ecumenical Centre - unhelpful letter from Canon Millett of St Giles about the Ecumenical Centre - to obtain report in "Church in Suffolk" instead
AOB - Pilgrimage Walk - insurance cover, similar programme to that of last year, additional detail provided; successful talk to the Ecumenical Society of the BVM; chase up subscription payment
7 in attendance
Plaque replacement - £400 replacement cost; £63 received after an appeal to members; same design better material
Programme 1987 - detailed discussion
AOB - promoting the Guild Aims; Guild currently in a "rut"
11 in attendance
Progress report on Meryemana - invitations for vice-presidents; need a president for appeal
Newsletter - a lot of work; need for volunteers
Pilgrimage Walk
AOB - Mr Mellamphy reported on interest in Ireland
7 in attendance (2 apologies)
President - approach Sir Godfrey Style
Vice-Presidents - Have enough
Major Donors
Launch - delay in getting charitable status means launch must be postponed
Invitation List - categories being worked on
Brochure - draft approved
International connections
AOB - pews removal/filing; response card; press list; plaque cast successfully; Miss Masterson's concert on 1 December - no venue as yet
5 apologies
Minutes - not available
Day of Recollection - three proposals discussed
Development plans for restored shrine
AOB - Walsingham pilgrimage cancelled
Events
Project
Video
Membership scheme