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Programme (includes buffet, meeting staff, meeting, concelebrated mass) and Agenda

Programme and agenda for meeting on 3 November 1987:
Agenda: Director's report; Repository shop (Messrs. Goodliffe Neal - due for review); Devotion at the Shrine

Program and annotated agenda

Shrine Council Membership list with contact details
Includes Executive Committee names: Allen, McBride, Wilson, Kellett, Anne Byrne, Ward

Membership list with contact details

Matters arising:
Auditors - Canon McBride to apologise to Auditors; Dedication date; Tapestry - cancelled; Liturgy - strong reaction against change - refer back to Shrine Council; Holy Family Statue - in abeyance - Jane Elphric not to label her model as commissioned for Walsingham
Bureau Finance and Staffing - sub committee formed (Bishop, Fr P Wilson, Canon McBride, Fr Birch to deal with finances) - Diocese not prepared to underwrite more overdraft - no new orders to be placed - moratorium in place.
Chapel of Reconciliation - Finance, Building
Shrine Buildings - Slipper Chapel; Other; Ancillary needs - Tea shop
Properties in Village - Fire Officer; Saleable properties (Charles Hawkins report); provision for sick and handicapped
Papal Visit
Staff representation on Shrine Council

Appointment of Shrine manager - Mr Tucker may not be able to take the post ; Bro Hawkes gives up post of Bursar
Staff representative - await review
Financial considerations
Organ

Architect fee query - related to Rogers contract
Rogers' Builders and sub-contractors - liquidation procedures discussed
New Chapel - Anglican service; Statue(s); Slipper Chapel; Lighting; Veil
Sale of Walsingham Properties
Maintenance
Survey of Catering services and Piety Shop
Director's Report
Manager's Responsibilities
Interviewing Panel
Staff
Accounts

Matters arising:
a. no more heard about threatened legal action
b. Anglican service televised from Chapel of Reconciliation
c. No further bills from Architects
d. gas cooker not replaced; pricing gun bought
e. Fr Birch accountable for finance to Bishop and Diocese; Director's office being provided
Financial Statement 1981-1982
Additional Urgent Works
Appointment of Manager - seven applicants
Sale of Properties
AoB

Minutes of last meeting examined by Shrine Council
(6) Sale of Properties
(a) Youth Hostel Cottage - sale fallen through - discussion on return of deposit; Other properties - all practically concluded except for Station Road plots; Deeds - historic interest only to be kept in Walsingham Archives
(b) Slipper Chapel Roof - £30,000 estimate for repairs; discussion on funding sources
(c) Lighting
(d) Administration and Staffing - redundancy payments
(8) Finance Statement - deficit of £7,000 after VAT & Tax; Walsingham Association's £9,000 to be counted in
(9) Shrine Council Composition - attendance of staff representative and Manager
(10) Jubilee 1984
Venue of Council meetings
Appeal Committee report - designated gifts, Benefactor's book, final account, Administration of Accounts, Appeal Committee, new covenants
Change in Administration
Spiritual and liturgical Considerations - Papal Thanksgiving Pilgrimage, Courses, Commemoration of English Martyrs, Pilgrimage Organisation
Charlotte Boyd (first benefactor of Slipper Chapel) - remains to stay at Kensal Rise cemetery; memorial stone in wall of Slipper Chapel

Matters arising
(6) (a) Youth Hostel Cottage - soon to be sold, Plots in station road sold, Deeds - currently held in Poringland but those of interest will be sent to Walsingham
(b) Lighting - faulty bulbs to be replaced by halogen bulbs
(c) Season will start with first Pilgrimage
Correspondence - Sister Eileen will be the minute secretary; bishop, in his Ad Clerum has designated Walsingham as a place for a Jubilee Indulgence
Director's report - verbal and further developed in agenda items
Manager's report - Mt Warwick delivered this
Report of Architect - repair at Slipper Chapel complex: no estimates yet, work to go to tender, chapel to remain open during work, start in April, decoration, double glazing
Appeal Committee report - development fund committee, No 2 account, papal bicycle, Appeals and Jubilee years, Jubilee Committee (McBride, Stark, Birch and Dan Morgan to be joined by Mr Warwick and John Hawkes and meet next on 22 February in Ipswich.)

Sister Rowland, Provincial of the Marist Sisters welcomed to first meeting
Amenities area roof
Holy Ghost Chapel door
Director's report - souvenir medals, festival of flowers
Estimate of Income and Expenditure 1984/85
Manager's report
Extensions to Elmham House
Service Occupancy agreement
Future meetings dates
Pilgrim Club

Holy Ghost Chapel door
Pilgrim Club
Executive Committee - current committee to be disbanded and new committee formed after this meeting. Members - Director, Kellett, Ward, Wilson, McBride. Warwick and Hawkes to submit reports as required. All past members remain on Shrine Council.
Director's report
Manager's report
Walsingham Association
Development Committee
Accounts
Gift - seating

Chairman's report:

1. Chapel of Reconciliation – legacy is invested in Singapore and will eventually be re-invested to fund maintenance
2. Shrine Administration – bankruptcy? (but for goodwill of bank); moratorium not effective (shop still placing orders); financial management required (hence a financial sub-committee; Stan Tucker as part-time Administration Officer); auditors consider an 18 month programme to manage debt and finances; Staff structure; Bro. Hawkes to be Deputy Director.
   Director's report:
   Agreed sale of property not a regular practice but would help in erosion of current debt.
   Liturgical:
   • Permission given to retain Blessed sacrament in the Slipper Chapel – revisit decision in a year
   • Sacrament of the Sick – approved by Cardinal and Bishop
   • Masses timetable – working satisfactorily
   • New Organs – commercial recording – referred to Administration Officer
   • Sister Marina – her last meeting.
     Sub-committee report:
   • old school; Youth Hostel; Sue Ryder; Newsletter article
   • agreed, when time comes, feasibility study to be lead by Catholic Medical Practitioner
     Railway Track – negotiation with Mr Gurney continue
     Publicity:
   • Permanent Adornments
   • Notices
   • Brochure – 2,000 copies
   • Advertisements
   • Papal Mass
     Executive Committee – given the number of issues, important to hold soon - next on 11th May
     Walsingham Association – 47 branches/groups; another shrine council representative?
     AOB:
   • Builder's liquidisation issues
   • National Feast Day of Our Lady of Walsingham – formal petition for 22 May
   • Papal flag – can be flown
   • Stations of the Cross – Sheffield WA donated £400 for this purpose

clarification of previous meeting's minutes
Dedication of Chapel of Reconciliation
Properties in the Village
Financial Position
Liturgy in the New Chapel
Papal Mass
AOB - Notepaper, Holy Family sculpture, Notices, Tea Shop, Resident Volunteers, 1984 Jubilee Year, Appeal

Floor covering
Constitution - draft agreed
Plans for development of properties in the village - agreed: general plan to be created, engage a surveyor, consult and architect
Railway Track
Project for the handicapped
Land drainage
Appeal
State of the Building, Architect's report - Mr Wingate presented his report (Pew design, Kneeler, Credence table, St Joseph Statue, Topping up ceremony, Stoups/chalice / ciboria / piscina, Stations of the Cross, Tabernacle, Lecterns, President's Chair, floor covering, Statue of Our Lady

Architect's report - Financial, Savings, Designated Gifts, Time of Contract, National Pilgrimage, Meadow Boundary, Sanctuary, Sacristies, Stations of the Cross and Consecration Cross, Drainage problems
Access for sick and handicapped
Plan for properties in the village - Friday Market Church, Essential maintenance, Aelred House
Finances of the Appeal
National Pilgrimage
Behind the Statue
Anglian Shrine
Public signs
Mr Robin Sayer

Canon McBride to chair meeting at Bishop's request.
Bishop's letter also addressed: Papal Visit, Chapel of Reconciliation, ecumenical representation at Wembley, Consecration of Chapel, Rationalisation of Property
AOB - design for Holy Family sculpture, designs for Chapel altar furnishings, cost associated with these meetings, frequency of Exec meetings, advertising

Financial Statement
Properties in the village - Friday Market Church, Essential maintenance, Aelred House
Architect's report - Financial, Completion,Contractual arrangements, Plinth design, Finishing, Consecration of the Chapel
Railway track
Caretaker
Panel of Interviewers
Repository
Agenda for Shrine Council
AOB
correction to 24 August 1981 minutes - drainage

Bishop's opening remarks – Sister Eileen introduced; Completion of Chapel of Reconciliation; Appeals Committee raised £465,000 in two years
Matters arising – anything put up in the Shrine to be approved beforehand by the Shrine Council
Director's report – all properties except 2 sold off; repairs to Slipper Chapel roof (£25,000); Staffing explained; Bernard Warwick to start 1 December; Accounts by Coopers and Lybrand; tabernacle position; benches; 1982 events
Future projects – encourage more pilgrimages; railway track
Financial statement – broken even
Shrine Council Composition – staff representation; Shrine Manager as observer; Walsingham Assoc representation to remain at one.
Jubilee 1984 – joint celebration of first pilgrimage and Walsingham Association; proposals to be made
AoB – Fr Birch presented the design which was not what had been expected; VAT recovery; Major Fraser drawing up Appeal Accounts; Guild of Our Lady of Ransom to donate towards expenses for reroofing; Lynford Monstrance on loan to Walsingham